Privacy policy

With this privacy policy, we would like to inform you about the scope and purpose of the processing of personal data (hereinafter also referred to as “data”). Personal data are all data that have a personal reference to you, e.g. name, address, e-mail address or your user behavior. The data protection declaration applies to all data processing operations carried out by us both within the scope of our core activities and for the online media provided by us.

Who is responsible for data processing at our company

Responsible for the data processing:

easy2cool GmbH
Bauerstr. 5
80796 München
Deutschland
+49 9571-9462404
info@easy2cool.de

Processing of your data within the scope of the core activity of our company

If you are our customer or business partner or are interested in our services, the type, scope and purpose of the processing of your data depends on the contractual or pre-contractual relationship existing between us. In this sense, the data processed by us includes all those data that are or were provided by you for the purpose of using the contractual or pre-contractual services and that are required to process your inquiry or the contract concluded between us. Unless otherwise stated in the further notes to this data protection declaration, the processing of your data and its transfer to third parties is limited to those data that are necessary and expedient to answer your inquiries and/or to fulfill the contract concluded between you and us, to protect our rights and to fulfill legal obligations. We will inform you which data is required for this before or in the course of data collection. Insofar as we use third-party providers to provide our services, the data protection notices of the respective third-party providers apply.

Data concerned:

Affected persons: Interested parties, business and contractual partners

Purpose of processing: processing of contractual services, communication as well as answering contact requests, office and organization procedures.

Legal basis: Contract fulfillment and pre-contractual inquiries, Art. 6 para. 1 lit. b DSGVO, legal obligation, Art. 6 para. 1 lit. c DSGVO, legitimate interest, Art. 6 para. 1 lit. f DSGVO.

Your rights according to DSGVO

According to the DSGVO, you are entitled to the rights listed below, which you can exercise at any time by contacting the data controller named in section 1 of this privacy statement.

Right of revocation

You have the right to revoke your consent to data processing at any time.

Right of objection

You have the right to object at any time to the processing of your data, which we base on our legitimate interest according to Art. 6 (1) lit. f DSGVO. If you make use of your right to object, we ask you to explain the reasons. We will then no longer process your personal data unless we can prove to you that compelling reasons worthy of protection for the data processing outweigh your interests and rights.

Regardless of the above, you have the right at any time to object to the processing of your personal data for purposes of advertising and data analysis.

Please address your objection to the contact address of the data controller indicated above.

When will your data will be deleted?

We delete your data when we no longer need it or when you instruct us to do so. This means that – unless otherwise stated in the individual data protection notices of this data protection declaration – we will delete your data,

If, however, we still need to retain (certain parts of) your data for other purposes, for example because tax retention periods (generally 6 years for business correspondence or 10 years for accounting records) or the assertion, exercise or defense of legal claims arising from contractual relationships (up to four years) make this necessary, or if the data is needed to protect the rights of another natural person or legal entity, we will delete (that part of) your data only after these periods have expired. However, until the expiration of these periods, we limit the processing of this data to these purposes (fulfillment of retention obligations).

Cloud services

We use cloud services in particular

The software applications that we use for these purposes are made available to us by the provider(s) named below on their servers. We access these servers via the Internet. Insofar as you transmit your data to us in the course of communication with us or in other processes explained by us by means of this data protection declaration, we process this data in the cloud service used by us. This means that your data is stored on the servers of the third-party cloud service provider. The third-party providers process usage and metadata to secure their servers and to optimize their services. In particular, we process and store your contact, customer and contract data.

If we make files of any kind publicly available via our internet presence by means of the cloud service we use, the respective third-party provider of the cloud service may store cookies on your computer system if you access these files. The service provider may process the data collected in this way to analyze your usage behavior or browser settings.

We would like to point out that, depending on the country of domicile of the service provider named below, the data named in more detail below may be transferred to and processed on servers outside the area of the European Union. In this case, there is a risk that the level of data protection prescribed by the DSGVO will not be complied with and that the enforcement of your rights will not be possible or will be difficult. If the service provider we use offers to process the data exclusively within the EU, we intend – if currently not already implemented anyway – to process your data exclusively there.

Data concerned:

Affected persons: Interested parties, communication partners, customers, employees (e.g. applicants, current and former employees).

Purpose of processing: Organization of office and administrative tasks

Legal basis: consent, Art. 6 para. 1 lit. a DSGVO, contract performance and pre-contractual inquiries, Art. 6 para. 1 lit. b DSGVO, legitimate interest, Art. 6 para. 1 lit. f DSGVO

Used cloud service provider:

Microsoft Clouddienste

Service provider: Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399 USA
Website: https://www.microsoft.com/de-de/microsoft-365/onedrive/online-cloud-storage
Privacy policy: https://privacy.microsoft.com/de-de/privacystatement

Cookies

Our website contains cookies. Cookies are small text files consisting of a series of numbers and letters that are placed and stored on the terminal device you are using. Cookies are primarily used to exchange information between the terminal device you are using and our website. This includes, among other things, the language settings on a website, the login status or where a video was watched.
Two types of cookies are used when you visit our websites:

In addition to the above classification, cookies can also be differentiated with regard to their purpose:

Data concerned:

Affected persons: Users of our online offers
Processing purpose: Playing out our Internet pages, ensuring the operation of our Internet pages, improving our Internet offering, communication and marketig.
Legal basis:
Legitimate interest, Art. 6 para. 1 lit. f DSGVO.

Unless we obtain consent from you to set the cookies, we base the processing of your data on our legitimate interest in improving the quality and user-friendliness of our internet presence, in particular the content and functions. You have via the security settings of your browser to object to the use of cookies set by us in the context of our legitimate interest. There you have the option of specifying whether you do not accept cookies from the outset or only on request, or whether you specify that cookies are deleted each time you close your browser. If cookies are deactivated for our website, it may no longer be possible to use all functions of the website to their full extent.

Contacting

Insofar as you contact us via e-mail, social media, telephone, fax, mail, our contact form or otherwise and in doing so provide us with personal data such as your name, telephone number or e-mail address, or provide further information about yourself or your request, we will process this data to respond to your inquiry within the scope of the pre-contractual or contractual relationship existing between us.

Data concerned:

Affected persons: Interested parties, customers, business and contractual partners
Purpose of processing: communication as well as answering contact requests, office and organization procedures
Legal basis: contract performance and pre-contractual inquiries, Art. 6 para. 1 lit. b DSGVO, legitimate interest, Art. 6 para. 1 lit. f DSGVO.

Processing of your data when placing an order in our online store

If you place orders via our online store, we process the information you provide during the ordering process in order to process your order. This includes in particular your name and your address and electronic contact details, information on the processing of the payment process and the details of your specific order. We will inform you in detail which data we require during the ordering process.
If it is necessary for the fulfillment of the contract concluded between us, for the protection of your vital interests or due to legal provisions, we will transfer your data to third parties, such as the logistics company commissioned with the delivery, to payment service providers for the purpose of payment processing as well as to our tax advisor, in compliance with your rights. Insofar as we use third-party providers to provide our services, the data protection notices of the respective third-party providers apply

Advertising measures: We may also use the data you have provided to inform you by mail or e-mail about similar interesting products and/or services after you have placed an order.

Data concerned:

Affected persons: Customers, interested parties, business and contractual partners
Purpose of processing:
processing of orders, communication and, if applicable, marketing as well as answering inquiries, data security, office and organizational procedures
Legal basis: contract performance and pre-contractual inquiries, Art. 6 para. 1 lit. b DSGVO, legal obligation, Art. 6 para. 1 lit. c DSGVO, legitimate interest, Art. 6 para. 1 lit. f DSGVO.

Online advertising

We use services to play out Internet advertising. Through the services we use, certain user data is collected by a cookie or pixel. This includes, in particular, the information from which website you have accessed our website (so-called referrer), which pages of our website you have accessed, how long you have visited our pages and which interactions you have carried out there. In addition, data on the browser you use, computer system and type of device are collected. In addition, demographic information such as age or gender can be collected as pseudonymous values via such a service. If you have consented to the collection of your location data, this may also be processed, depending on the provider. In order to collect and store this data, the respective service places a cookie or a so-called counting pixel on the end device used by you, with which the IP address assigned to you is also collected. However, this is shortened via a so-called IP masking procedure, so that the IP address can no longer be assigned to your visit to our website. In principle, no clear data such as names or e-mail addresses are stored when using the respective service. This is only the case if you are a member of a social network that offers one of the services mentioned below and merges your profile with the aforementioned data material.

The data is analyzed by the service we use to produce a report with statistical statements about the number of visitors generated via the advertising and the success of the advertising measure. The reports show, among other things, the total number of users who were redirected to our website via our ads. In addition, the reports contain information on the end devices and browsers of the users, at which locations the users were located, at which times the advertisement was clicked. However, the reports do not contain any information that could be used to personally identify you as a user of our site.

We would like to point out that, depending on the location of the service provider, the data collected via the service may be transferred and processed outside the area of the European Union. In this case, there is a risk that the level of data protection prescribed by the DSGVO may not be complied with and that the enforcement of your rights may not be possible or may be difficult.

Data concerned:

Affected persons: Users of our online offers
Purpose of processing: Measuring reach, monitoring the success of campaigns, remarketing, and interest- and behavior-based marketing
Legal basis: If we have asked you for your consent before using the respective service, this is the legal basis, Art. 6 (1) lit. a DSGVO. In addition, we use the respective service based on our legitimate interest in directing visitor flows to our website, to analyze these visitor flows in order to be able to continuously improve the functions, offers and user experience, Art. 6 (1) f DSGVO.

For online advertising we are using the following service providers:

Google Ads

Service provider: Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA
Subsidiary in Europe: Google Dublin, Google Ireland Ltd., Gordon House, Barrow Street, Dublin 4, Irland
Website: https://ads.google.com/home/
Privacy policy:  http://www.google.de/intl/de/policies/privacy

Advertising by e-mail, post or telephone

We process personal data for our promotional communications by e-mail, mail or telephone. You can object to receiving our advertising measures at any time or revoke your previously given consent to receive our advertising communication at any time. In order to be able to prove in case of doubt that your consent was given even after your objection or revocation, we may store your data for up to 4 years after your objection/revocation. We will not use your data for any further purposes after your objection/revocation. If you want us to delete your data before then, we will do so after you have confirmed that you originally gave us consent.

Data concerned:

Affected persons: Communication partner
Purpose of processing: direct advertising measures (marketing) by e-mail, post or telephone.
Legal basis: Consent, Art. 6 para. 1 lit. a DSGVO, legitimate interest, Art. 6 para. 1 lit. f DSGVO.

Web analysis and statistics

In order to record and statistically evaluate the flow of visitors to our website, we use web analysis services. Such services collect, among other things, data about the website from which you have accessed our website (so-called referrers), which pages of our website you have accessed, how long you have visited our pages and which interactions you have carried out there. In addition, data on the browser you use, computer system and type of device are collected. In addition, demographic information such as age or gender can be collected as pseudonymous values via such a service. If you have consented to the collection of your location data, this may also be processed, depending on the provider.

In order to collect and store this data, the web analysis service we use usually sets a cookie on the terminal device you use, which also collects the IP address assigned to you. However, this is shortened via a so-called IP masking procedure, so that the IP address can no longer be assigned to your visit to our website. In addition, no clear data such as names or e-mail addresses are stored. Neither we nor the service we use know the identity of visitors to our website.

We would like to point out that, depending on the country of domicile of the service provider mentioned below, the data collected via the service may be transmitted and processed outside the area of the European Union. In this case, there is a risk that the level of data protection prescribed by the DSGVO may not be complied with and that the enforcement of your rights may not be possible or may be difficult.

Data concerned:

Affected persons: Users of our online offers
Purpose of processing: Measuring reach, monitoring the success of campaigns, remarketing, and interest- and behavior-based marketing.
Legal basis: If we have asked you for your consent before using the respective service, this is the legal basis, Art. 6 (1) lit. a DSGVO. In addition, we use the respective service on the basis of our legitimate interest in analyzing the flow of visitors to our website in order to be able to continuously improve the functions, offers and user experience, Art. 6 para. 1 lit. f DSGVO.

We are using the following web analytics services:

Google Analytics

Service provider: Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA
Subsidiary within EU: Google Dublin, Google Ireland Ltd., Gordon House, Barrow Street, Dublin 4, Ireland
Website: https://marketingplatform.google.com/intl/de/about/analytics/
Privacy policy: https://policies.google.com/privacy?hl=de
Opt-out option: If you do not want your data to be used by Google Analytics. you can set a so-called opt-out plugin, which will prevent data from you being collected on our website in the future. You can get this plugin here: https://tools.google.com/dlpage/gaoptout?hl=de

Our online presence on social networks

We operate online presences within the social networks listed below. If you visit one of these presences, the data listed in more detail below will be collected and processed by the respective provider. As a rule, this data is collected for advertising and market research purposes and usage profiles are created with it. In the usage profiles, data can be stored regardless of the device you use. This is particularly the case if you are a member of the respective platform and logged in to it. The usage profiles can be used by the providers to play interest-based advertising to you. You have a right of revocation against the creation of user profiles. To exercise this right, you must contact the respective provider.

If you have an account with one of the providers listed below and are logged in there when you visit our website, the respective provider may collect data about your usage behavior on our website. To prevent such linking of your data, you can log out of the provider’s service before visiting our site.
For what purpose and to what extent data is collected by the provider, you can see the respective, in the following communicated, privacy statements of the providers.

We would like to point out that, depending on the country of domicile of the provider named below, the data collected via its platform may be transmitted and processed outside the area of the European Union. In this case, there is a risk that the level of data protection prescribed by the DSGVO will not be complied with and that the enforcement of your rights will not be possible or will be difficult.

Data concerned:

Purpose of processing: communication and marketing, tracking and analysis of user behavior.
Legal basis: consent, Art. 6 para. 1 lit. a DSGVO, legitimate interests Art. 6 para. 1 lit. f DSGVO.
Objection options: For the respective opt-out options, please refer to the information provided by the providers linked below.

We maintain online presences on the following social networks:

Facebook

Service provider: Facebook Inc., 1 Hacker Way, Menlo Park, CA 94025, USA
Subsidiary within EU: Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Irland
Website: https://www.facebook.com/
Privacy policy: https://www.facebook.com/about/privacy/
Privacy policy for Facebook pages: https://www.facebook.com/legal/terms/information_about_page_insights_data

Instagram

Service provider: Instagram Inc., 1601 Willow Road, Menlo Park CA 94025, USA
Mother company: Facebook Inc., 1 Hacker Way, Menlo Park, CA 94025, USA
Subsidiary within EU : Facebook Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland
Website: https://www.instagram.com/
Privacy policy: http://instagram.com/about/legal/privacy

LinkedIn

Service provider: LinkedIn Corporation, 1000 W Maude, Sunnyvale, CA 94085, USA
Subsidiary in Germany: LinkedIn, Hofstatt 4th Floor, Sendlinger Str. 12, 80331 München
Website: https://www.linkedin.com/?trk=nav_logo
Privacy policy: https://www.linkedin.com/legal/privacy-policy?trk=uno-reg-guest-home-privacy-policy

Online meetings, video conferencing and screen sharing

We use third-party offerings to facilitate online meetings, conference calls via video and/or audio circuit, and online seminars among employees and with prospects or customers. If you communicate with us via such a service, the data collected in this communication process will be processed both by us and by the third-party provider. The data that may be generated in such a communication process includes, in particular, your login and contact information, posts in the chat window, your video and audio posts, and shared screen content. The data processed by the third-party provider we use primarily includes user data as well as metadata (e.g., IP address, computer system information). As a rule, the third-party providers process this data in order to check and ensure the security of the service. In addition, findings from the data processing are to be used to optimize the third-party provider’s offer and to carry out corresponding marketing measures. Please refer to the data protection information of the third-party provider in this regard.

We would like to point out that, depending on the country of domicile of the service provider mentioned below, the data collected via the service may be transmitted and processed outside the area of the European Union. In this case, there is a risk that the level of data protection prescribed by the DSGVO may not be complied with and that the enforcement of your rights may not be possible or may be difficult.

Data concerned:

Affected persons: Interested parties, customers, communication partners

Purpose of processing: Processing of contact inquiries, internal and external communication with employees as well as interested parties and customers, fulfillment of our contractual services, service offer.

Legal basis: consent, Art. 6 para. 1 lit. a DSGVO, contract performance and pre-contractual inquiries, Art. 6 para. 1 lit. b DSGVO, legitimate interest, Art. 6 para. 1 lit. f DSGVO.

Used services:

Microsoft Teams

Services offered: videoconferencing, chats, voice conferences
Service provider: Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399, USA
Website: https://www.microsoft.com/de-de/microsoft-365/microsoft-teams/group-chat-software
Privacy policy: https://privacy.microsoft.com/de-de/privacystatement